News & Events
Adverse Weather and Emergency Closing Updates
January 22, 2015
At its December 2014 meeting, the State Human Resources Commission approved amendments to the State's Adverse Weather and Emergency Closing Policy, effective January 1, 2015. The previous policy was repealed and replaced with separate policies for adverse weather and emergency closing events. The new policies better clarify the distinction between the two types of events and are intended to promote more consistent application of policy across state agencies.
These changes in state policy require us to review and amend relevant ASU policies, which we are working to complete as quickly as possible. However, given our risk of experiencing winter weather events, we feel it necessary to provide interim guidance on the new policies and their application at ASU.
Below, you will find links to the new state policies and related information from the Office of State Human Resources (OSHR), along with interim guidance and procedures for our campus.
As always, if you have any questions regarding these new policies or any guidance we have posted, please contact the Office of Human Resources at 828-262-3187.
Interim ASU Guidance and Procedures
In the event that we experience adverse weather and/or emergency conditions before we are able to complete and communicate updates to relevant ASU policy, OSHR policies and the interim procedures described below will apply.
Our primary concern always is for the safety and security of ASU students, staff, faculty and visitors. Everyone is encouraged to exercise good personal judgment and caution appropriate to the conditions at all times.
Key Policy Clarifications and Changes
The new State Adverse Weather and Emergency Closing Policies contain a number of clarifications and changes that are particularly important to note:
Adverse Weather Policy
Emergency Closing Policy
Adverse Weather Interim Procedures
Emergency Closing Interim Procedures
4831-1131-0881, v. 2
Professional Development Survey
The Office of Human Resources recently conducted a survey to determine the professional development needs and preferences of its staff. The survey concluded in January 2015 and we are pleased to present the results of the survey to you. The ultimate goal of conducting this survey was to translate the results into a catalog of professional development training courses that can be offered to all employees. We are excited to begin laying the groundwork for these programs and appreciate all who have stepped forward to be a part of the planning process. Thank you to everyone who participated in the survey.
For more information, or to get involved, please contact Emily Wilson, email@example.com, 828-262-6486.
Survey Results (PDF: 296KB)
Winter Break Closing
Winter Break Closure
In April, the Chancellor's Office announced that the University will be closed this year during the winter holiday break, to reduce fuel costs and to support our commitment to sustainability. The University will be closed beginning on December 24 and will re-open on January 5, 2015. During this time, only personnel who are required to maintain essential operations will be allowed to work on campus. Three of the scheduled closure days – December 30, 31 and January 2 -- are not considered university holidays and require employees to utilize available leave to be paid for those days.
Employees who may not have vacation or bonus leave available for the additional closure days, or those who wish to conserve those balances, are encouraged to consider utilizing available community service leave. The Staff Senate has done great work to identify a list of opportunities to utilize available community service leave. A Staff Senate flier identifying community organizations who have indicated that they can support volunteers during the winter break period can be found on the Staff Senate website at:
The flier also provides information on how to obtain approval to utilize community service leave and links to the applicable policy and request form.
Employees are not limited to the organizations identified in the Staff Senate flier but can apply available community service leave to any volunteer service allowable under the policy.
Employees who do not have available leave, including community service leave, to cover the additional closure days and for whom the days may cause a hardship are encouraged to contact Human Resources for assistance (828-262-3187).
Supervisors, please actively communicate with your employees about the winter closure. Please encourage and support use of community service leave and encourage employees to discuss their individual circumstances with Human Resources.
Email from Chancellor Peacock dated April 30, 2014.
Chancellor Kenneth E. Peacock has accepted the recommendation of the Winter Break Committee to annually close the University during the winter holiday break, beginning with December, 2014. This recommendation stems from Appalachian’s commitment to reducing fuel costs and the University’s overall commitment to sustainability.
This year, in addition to December 24, 25, 26, and 29, which are already considered University holidays, Appalachian employees will be required to use available leave time for December 30, 31 and January 2, 2015. Employees who are required to work (employees deemed critical/essential) will be given detailed instructions on how to code all appropriate hours on their timesheets closer to the winter break.
Supervisors and administrators are encouraged to work with employees regarding alternative work schedules, alternative work locations on campus, flex schedules, telecommuting, or possible use of Community Service Leave to prevent employees from incurring a negative leave balance.
To view the most recent update, please visit this link.
Winter Break Closure Update
Winter Break Closure Update
As you know, our winter break closure this year will begin on December 24 and the University will re-open on January 5, 2015. Please remember that the intent is to leverage an extended winter break to reduce our campus fuel consumption, both to reduce organizational expense and to support our commitment to sustainability. To be successful, we must work to limit on-campus activity during the period to essential operations, to the extent possible. At the same time, we are committed to minimizing the impact on employees who do not have sufficient vacation or bonus leave to cover the three non-holiday closure days, or those who may prefer to conserve their available leave for other purposes.
When we last communicated regarding the winter break closure, on November 14, it was to inform employees of opportunities to utilize community service leave (see Winter Break Closure at http://hrs.appstate.edu). We continue to encourage this as a way for employees to manage the winter break closure and also support our community.
The purpose of this communication is to provide guidance on two alternatives to community service leave available to help employees manage the non-holiday closure days -- telecommuting and professional development.
Where productive work that can be performed remotely is available, employees may seek approval of their supervisors to work from home to offset non-holiday closure hours. To utilize this option:
For anyone needing assistance accessing university computer systems remotely, online tutorials are available on the Staff Senate website at: http://staffsenate.appstate.edu/announcements/meetings. Links to the tutorials are in the notes for the Senate’s September 9 meeting.
Professional Development Opportunities (Lynda.com)
Lynda.com is a web-based archive of professional development videos. It is a service to which Appalachian State University ITS subscribes, offering over 2,900 courses and 128,000 individual videos. It is an exceptional professional development resource to help employees advance their knowledge and skills in areas ranging from technology and computer software to business, personal and professional skills. The winter break closure provides employees with an excellent opportunity to engage in some of these learning opportunities, to offset non-holiday closure hours. To utilize this option:
Lynda.com offerings can be accessed at www.lynda.com. From that site, click "log in" and choose the "log in through your organization or school" option. This will redirect you to the ASU Shibboleth sign-in page where you will enter your ASU ID and password. You will then be directed back to Lynda.com where you can browse and view offerings. The first time you log in through the Lynda.com site, you may be prompted to enter your organization’s URL. If you are, enter appstate.edu in the box provided.
Anyone needing assistance in identifying a targeted selection of Lynda.com offerings is encouraged to contact Emily Wilson in Human Resources at 262-6486.
Anyone with additional questions about the winter break closure or needing further assistance is encouraged to contact Human Resources at 262-3187.
2015 Annual Enrollment
Annual Enrollment for both the North Carolina State Health Plan and NCFlex will occur from October 1 – 31, 2014. Click Here to Enroll.
For further information, visit our 2015 Annual Enrollment page.
HB 834 - Changes to the Human Resources Act
|2013-2015 Salary Parameters|
2013-2014 Special Leave Granted
The North Carolina General Assembly ratified Senate Bill 402, which grants a one-time additional five days of special vacation leave effective July 1, 2013, to permanent, leave earning employees of the State. A pro-rated portion will be granted to employees who are designated three-quarter time or part-time. The 2013-2014 Special Leave provisions are the same as those identified in the 2012-2013 Special Leave Policy. As a reference, employees and supervisors will find attached a copy of the 2013-2014 Special Leave policy.
Since the additional five days, or a pro-rated portion, were granted effective July 1st, 2013 employees may choose to submit an amended time sheet to account for the Special Leave retroactive to July 1st, 2013. Amended time sheets must be submitted to payroll no later than August 16, 2013. After the amended timesheet date, no further retroactive leave adjustments will be allowed.
As identified in the policy, please keep in mind that Special Leave is to be treated in the same scope as Vacation Leave, in that leave must be requested from the employee and approved by the supervisor with as much advance notice as possible. Supervisors are encouraged to make every effort to allow employees to use this Special Leave prior to June 30, 2014 at which time it will expire.
For further questions please feel free to contact the Office of Human Resources at 262-3186.
|Processing July 2013 Personnel Actions (REVISED)|
|Memo from C. Neal Alexander, Jr., State Personnel Director|
Emergency Loan Fund (ELF) Information
Click on the links below to view ELF information.