News & Events

Winter Break Closing

Winter Break Closure

In April, the Chancellor's Office announced that the University will be closed this year during the winter holiday break, to reduce fuel costs and to support our commitment to sustainability. The University will be closed beginning on December 24 and will re-open on January 5, 2015. During this time, only personnel who are required to maintain essential operations will be allowed to work on campus. Three of the scheduled closure days – December 30, 31 and January 2 -- are not considered university holidays and require employees to utilize available leave to be paid for those days.

Employees who may not have vacation or bonus leave available for the additional closure days, or those who wish to conserve those balances, are encouraged to consider utilizing available community service leave. The Staff Senate has done great work to identify a list of opportunities to utilize available community service leave. A Staff Senate flier identifying community organizations who have indicated that they can support volunteers during the winter break period can be found on the Staff Senate website at:

The flier also provides information on how to obtain approval to utilize community service leave and links to the applicable policy and request form.

Employees are not limited to the organizations identified in the Staff Senate flier but can apply available community service leave to any volunteer service allowable under the policy.

Employees who do not have available leave, including community service leave, to cover the additional closure days and for whom the days may cause a hardship are encouraged to contact Human Resources for assistance (828-262-3187).

Supervisors, please actively communicate with your employees about the winter closure. Please encourage and support use of community service leave and encourage employees to discuss their individual circumstances with Human Resources.


Email from Chancellor Peacock dated April 30, 2014.

Chancellor Kenneth E. Peacock has accepted the recommendation of the Winter Break Committee to annually close the University during the winter holiday break, beginning with December, 2014.  This recommendation stems from Appalachian’s commitment to reducing fuel costs and the University’s overall commitment to sustainability. 

This year, in addition to December 24, 25, 26, and 29, which are already considered University holidays, Appalachian employees will be required to use available leave time for December 30, 31 and January 2, 2015.  Employees who are required to work (employees deemed critical/essential) will be given detailed instructions on how to code all appropriate hours on their timesheets closer to the winter break. 

Supervisors and administrators are encouraged to work with employees regarding alternative work schedules, alternative work locations on campus, flex schedules, telecommuting, or possible use of Community Service Leave to prevent employees from incurring a negative leave balance. 


2015 Annual Enrollment

Annual Enrollment for both the North Carolina State Health Plan and NCFlex will occur from October 1 – 31, 2014. Click Here to Enroll.

For further information, visit our 2015 Annual Enrollment page.

HB 834 - Changes to the Human Resources Act

Please click this link for more information on the Human Resources Act


2013-2015 Salary Parameters

2013 Legislative Salary Action Memo

2013-2015 10% Salary Increase Limit FAQs

2013-2015 Salary Freeze FAQs

2013-2014 Special Leave Granted

The North Carolina General Assembly ratified Senate Bill 402, which grants a one-time additional five days of special vacation leave effective July 1, 2013, to permanent, leave earning employees of the State. A pro-rated portion will be granted to employees who are designated three-quarter time or part-time. The 2013-2014 Special Leave provisions are the same as those identified in the 2012-2013 Special Leave Policy. As a reference, employees and supervisors will find attached a copy of the 2013-2014 Special Leave policy.

Since the additional five days, or a pro-rated portion, were granted effective July 1st, 2013 employees may choose to submit an amended time sheet to account for the Special Leave retroactive to July 1st, 2013. Amended time sheets must be submitted to payroll no later than August 16, 2013. After the amended timesheet date, no further retroactive leave adjustments will be allowed.

As identified in the policy, please keep in mind that Special Leave is to be treated in the same scope as Vacation Leave, in that leave must be requested from the employee and approved by the supervisor with as much advance notice as possible. Supervisors are encouraged to make every effort to allow employees to use this Special Leave prior to June 30, 2014 at which time it will expire.

For further questions please feel free to contact the Office of Human Resources at 262-3186.

Special Leave Policy

Processing July 2013 Personnel Actions (REVISED)

Memo from Suzanne T. Ortega, Senior Vice President for Academic Affairs and William A. Fleming, Vice President for Human Resources.

Memo from C. Neal Alexander, Jr., State Personnel Director

Processing Personnel Actions with Effective Dates of July 1 or Later

Emergency Loan Fund (ELF) Information

Click on the links below to view ELF information.

Emergency Loan Fund (ELF) Information